Debbie Hancock

Debbie Hancock

Owner of Southbourne Accountancy & Business Services

7 Common Money Mistakes for Gym Startups to Avoid

Smart financial management is essential for any business, no matter how big or small. However, it can be difficult to get things right, especially during the startup stage. Poor financial planning is one of the most common reasons that startups fail, so the sooner you take ownership of your business’ financial health, the better. Dealing with your finances head-on from the get-go is the best way to set yourself up for lasting success. Careful planning can help you to avoid common money mistakes and shows potential investors that you’re serious. Here are the most common financial mistakes that startups make and how to avoid them. 

1. Prioritising Instinct Over Information

Whilst following your gut is generally a good principle, it’s a dangerous game to make assumptions about your finances. It’s vital that you meticulously track your revenue and expenses and closely monitor your cash flow. If a small mistake goes unnoticed for too long, it could prove very damaging for your business. During the startup stage, using an Excel spreadsheet will suffice but be prepared to upgrade to bookkeeping software later on. 

2. DIY Accounting 

Managing your accounts by yourself will suffice for the initial setup of your business, but it’s wise to hire a professional accountant as early as possible. Juggling self-taught accounting with running a small business will eventually result in a backlog of errors, which can prove costly. Professional accounting services save time, money and stress, allowing you to focus on growth. You don’t need to hire a whole team. Start by outsourcing your taxes or setting up quarterly meetings with a financial consultant for help and advice. 


Here is another article that explains why you don’t think you need an accountant for your gym business: https://southbourneaccountancy.co.uk/do-you-really-need-an-accountant-for-your-gym-if-you-use-xero/

3. Failing to Assign Project Budgets 

Assigning a budget to a project prevents it from draining your finances should something go wrong. A clear budget will allow you to reassess your finances should the project require more money and make smart decisions that won’t damage your business. 

4. Disorganised Files

The importance of balancing bank statements and keeping receipts in order cannot be overstated. Patchy bookkeeping can cause chaos for your business and result in a lot of trouble, not to mention wasted hours trying to resolve the problem. Keeping all of your receipts and cross-referencing your accounts with your bank statements is vital for transparency and future success. 


5.  Misunderstanding Your Target Market 

In order for your business to be successful, you need to understand what your members need. Knowing your target market helps you to reach them, as well as how to appropriately price your products and services. Here are some questions to consider:


  • What is your market position?

  • What need do you fulfil for your members requirements? 

  • How much value do your products or services provide?

  • Who is your competition – and what makes you stand out? 

Miscalculating prices can prove to be a grave error for a gym, but knowing your market well will help you to figure things out.

6.  Hiring Quantity Over Quality 

Over-hiring is an expensive mistake to make. Hiring employees is one of the most costly parts of running a business, so going overboard is a huge waste of money. It can also damage staff morale and productivity, and lay-offs further down the line will only amplify the problem. 


Bad hires are another threat to a small business. Hiring the wrong employee can create an imbalance within the company culture. In turn, this can negatively impact other staff and even damage your business’ reputation. Don’t rush the hiring process. Taking extra care to avoid mistakes can save a lot of trouble in the long run.

7. Miscalculating Expenses

In order to keep your business afloat, you need to know exactly how much cash your gym burns each month. Keeping a meticulous record of your expenses allows you to understand where your money is going, and how much you’ll need to survive. Underestimating your cash burn can land your business in hot water, so create a projection of your monthly expenditure and be sure to monitor it closely, making adjustments whenever necessary. 

A successful gym or fitness centre needs a strong financial foundation, so keep these mistakes in mind. No business is invincible and it really does pay to be cautious and always stay one step ahead. 

If you would like some support in avoiding these mistakes then please book a discovery call below:



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